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1. What should you know about office leasing?

When looking for office space for lease in Hanoi, businesses should consider the following:

Office location

Location is a key factor when choosing an office building in Hanoi. It should support business operations, brand promotion and transactions, with an orientation and feng shui that suit the tenant.

An ideal office location is clean and well lit, with greenery, attractive surroundings and convenient roads. Tenants should also check flood risk. In heavy rain, areas such as the Ba Trieu slope, Tho Nhuom Street, Quang Trung Street, Bach Mai Street and Truong Dinh Street can flood.

Also look for nearby restaurants, banks, cafes and parking.

Office rent

When looking for office space in Hanoi, choose rent that fits the company’s finances.

Office rent depends on location, building management, equipment and other factors.

Note: The original article states that a business renting a house faces a 10% tax rate, while renting a privately owned office building may involve about 23%, depending on the area. Clarify with the landlord whether the quoted rent includes tax and record this in the contract. Some buildings include air-conditioning electricity during business hours, while others do not.

Office facilities

A building should provide lifts, basement space, air conditioning, toilets and suitable finishes. These affect its long-term value. In older buildings, staff may face long lift waits or inadequate toilets.

The building should also have enough internet capacity for the needs of its occupants.

Security and building management quality

Good security is essential because company assets are valuable. Crime around the building could threaten both property and staff safety.

Office area

Choose office area according to staff numbers and the company’s long-term growth plans.

The article suggests an average allowance of 4 m² per employee, including shared, technical and support areas.

Infrastructure, included services and extra costs

When looking for office space in Hanoi, check the infrastructure and included services that support daily business operations.

Management fee: tenants commonly pay this to cover reception, security, technical staff and related building management costs.

Parking capacity and price: some buildings provide a limited number of free spaces, but a company may need more. Agree with the landlord in advance on charges for additional spaces.

Check legal requirements

Reviewing the legal documentation and the rent is important when choosing a quality office building.

To reduce risk, choose a reputable landlord, review their financial position and business record, and negotiate a lease that allows termination if the landlord fails to meet its commitments.

2. Common types of office space for lease

Traditional office

This is the longest-established and most common model for a stable, long-term workplace. The company has exclusive use of its space, can design and arrange it around its identity, and gives staff privacy and stronger information security.

Traditional offices can be expensive for startups, so they are more commonly chosen by larger firms with stable finances; younger businesses may prefer other models.

Virtual office

In recent years, serviced or virtual offices have become more common, especially among small and medium-sized businesses.

A virtual office provides a business address and associated services, such as reception, meeting rooms, a phone number and client reception, while communications can be redirected to the company.

A virtual-office tenant does not occupy a conventional physical office. It uses the address to receive mail and parcels and to communicate with clients and partners.

The service provider acts as the company’s representative office address and may help receive visitors, mail and packages.

Shared office

A shared or coworking office offers furnished workspace where individuals and organizations work independently or collaborate. Typical users include self-employed people, SMEs and freelancers.

Unlike a traditional lease, this model provides a professional workspace with services that many startups seek.

Tenants may have a private office in a Grade A, B or C building while sharing the wider environment with other freelancers and businesses.

Shared offices provide equipment and space for staff, often including communal work areas, meeting rooms, internet, reception, IT support and visitor lounges.

Officetel units

An officetel combines office and hotel functions, allowing work, short stays and accommodation. Its name joins “office” and “hotel.”

Unlike a traditional office, an officetel is a modern workspace with accommodation and hotel-like amenities, offering a comfortable environment for users.

3. What is an office building management fee?

This is a fee tenants pay the building manager to keep the workplace in good condition. It may support repairs to interior and exterior structures.

The management fee covers various items and is paid to the building management team to support operations and services.

Examples of services and systems requiring regular upkeep include:

• Lighting and air conditioning;
• Passenger and freight lifts;
• Security cameras;
• Reception and building cleaning;
• Security and parking services;
• The building management team’s response to incidents;
• Plant care and room facilities.
• The fee helps tenants avoid having to handle these issues themselves. A serviced office may offer another way to manage costs while retaining a fully equipped workplace.

4. How to search professionally for office space in Hanoi

When looking for office space in Hanoi, choose reputable providers and ask current tenants about the building and landlord. Visit the site to inspect its location, nearby amenities and daily operations, and remeasure the leasable area. The following is information about a provider described by the source as well regarded:

Artemis Tower at No. 3 Le Trong Tan Street is regarded as one of the most modern and attractive office and shopping-center buildings in Thanh Xuan District. It offers convenient access, flexible floor plans and attractive rents.

Developed by IMG Investment Joint Stock Company, Artemis Tower has 27 floors, including an eight-floor podium with offices, commercial space and a large shopping center. Businesses in finance and banking, technology, tourism, insurance and commercial services have chosen it as an office location.

LEASING POLICY

Despite its prime location and four street-facing sides, Artemis Tower offers attractive, flexible office and commercial rents and service charges. Tenants may receive a lengthy rent-free fit-out period and communications support.

Contact details:

ARTEMIS TOWER 

Address: No. 3 Le Trong Tan Street, Khuong Mai, Thanh Xuan, Hanoi

Phone: 0911 422 911

Contact: marketing@mhl.vn | Website: www.theartemis.vn | Artemis Office For Lease